This is my typical Disney spreadsheet. At the top, you'll notice the dates of travel. The next row, in light orange, are each Disney parks operating hours during that day. Park hours in the darker bold font are the parks operating under Extra Magic Hours, which means they are open earlier or closing later than normal.
The next row in the purple and yellow background are the resorts information. For this trip, we are splitting our stay between Old Key West and Saratoga Springs. We haven't had the opportunity to stay at either one of these resorts in the past, though we've visited both before.
The next row with the light green background shows the planned parks for that day. These are always subject to change depending on weather and other factors, so it's just a guideline and some of these are due to restaurant dining reservations.
The next few rows are just open places for different information. The yellow background in these rows are planned tours. For this trip we have planned a Family Magic Tour one morning and Frank will dive at EPCOT on another day. The light blue background indicates our dining reservations. These are restaurants where we have secured ADRs - Advanced Dining Reservations. I indicate in these blocks the time of the reservation, the restaurant, it's location, the number of people as well as the ADR number that was assigned when I made the reservation. This comes in handy if I ever have to call back Disney for any changes as sometimes they have trouble looking it up by name or phone number. I have a green background block do indicate the day that we plan to attend Mickey's Very Merry Christmas party this year also, and a gray block to indicate the day other people will arrive to join us, specifically my brother and his girlfriend on this trip. The last row contains times for other special evening events, such as nighttime parades, fireworks, etc. including the Wishes fireworks show at the Magic Kingdrom and Fantasmic! at MGM Studios. There is also Illuminations at EPCOT in the evening but that is usually run at the same time every night, where Wishes and Spectromagic can change times depending on the park hours.
I'll make several copies of this in a final version and distribute them to be used during our trip to make sure everyone knows our gameplan. I don't expect everyone in our group (which will be 11 people at it's maximum) to have to follow this exactly. Dining reservations are there if they want to join us on some dates, but they certainly don't have to if they want to try something else.
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